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Maybe you’ve heard about software, that is called project management tool, i. e. Asana, ClickUp, Trello, Monday.com etc. The list of providers is huge and every company calls itself the best and helps you most to be more productive, efficient and organised.
What is Project Management Software
Project management software, or PMS, is a tool that supports you in performing project management tasks. (Wikipedia)
The most used functionalities are:
- Resource planning and controlling
- Appointment- and time planning
- Task-, goal- and milestone management
- Know-how management (Wiki) and communication
But what problems do project management tools actually solve for you?
It depends on the situation. Most of the tools offer a huge number of functionalities, that may overwhelm.
If you don’t know your own processes in detail, no tool that is packed with the most and shiny functionalities, can help you out of your sand hole.
It even does not help to make your work flows more transparent.
Most useful is a project management tool from that point when you have identified the bottlenecks in your daily processes. If so, you can validate the application that fits your requirements the most.
To-do List Manager
A to-do list manager, like Todoist, Microsoft To-do or Apple Reminders, may be sufficient for your purposes, too. Let’s face the truth – how does an application you support best? If it shows on a specific day a list of tasks, that needs to be done and that keeps your project moving forward.
Many tools can do this magic. My own productivity system is not build upon a project management tool explicitly. Project details, goals and mile stones are organised within my note-taking app Evernote. Tasks itself are organised within Todoist, my to-do list manager.
What is the easiest way to start?
No matter whether a project management tool or a to-do list manager – start simple. Begin with a simple list within your application of choice and start to create your tasks within this list. In the beginning it doesn’t matter if it is a list or a kanban board – this is not decisive for the war. Mostly, these application are powerful that they offer to switch between different views. You can modify this in the future. If you like.
Use this list for a couple of weeks. Naturally your requirements and processes flow into your system step by step.
Afterwards identify your bottlenecks in your workflows. What is most time intensive or needs to be done again and again?
Don’t go the other way. Don’t set up a highly complex system to map your (perhaps not clearly) processes. Don’t spend hours and hours building the system instead doing the work.
You remember? A project management tool should raise your productivity. The best way to do this is to do the task.